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Board meeting agenda

Set out a formal board meeting with numbered items, who leads each one, and the time each starts.

A board meeting agenda for Fairholme Housing Trust in a framed serif layout, with the date, time, and place in three columns and twelve numbered items with a lead and start time.
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PDF
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A4 PDF
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Meetings
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Free to copy and use in your own templates
Source
Made by thirds.ai with the open-licence Newsreader and Source Sans 3 fonts, original graphic marks, and fictional sample names.

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  • A board meeting agenda for Fairholme Housing Trust in a framed serif layout, with the date, time, and place in three columns and twelve numbered items with a lead and start time.
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  • The Board meeting agenda design made for a third business, with its own details and brand.

About this design

What you can make with it.

Send your board a calm, formal agenda with the meeting papers. Each numbered item shows who leads it and when it starts, and the agenda works out the finish time from the minutes you give each item. You can change it for every meeting.

Your details

What you can change.

These are the words and numbers you swap for your own. The design stays the same.

  1. Business nameA short text.
  2. MeetingA short text.
  3. DateA short text.
  4. Start hourA number.
  5. Start minuteA number.
  6. WhereA short text.
  7. AimA longer text with more than one line.
  8. ItemsA list of items. Each item has topic, owner and minutes.
  9. PreparationA longer text with more than one line.
Sample data
{
  "business_name": "Fairholme Housing Trust",
  "meeting": "Quarterly board meeting",
  "date": "Tue 20 Oct 2026",
  "start_hour": 10,
  "start_minute": 0,
  "where": "Boardroom, 3 Cathedral Walk, Lincoln",
  "aim": "To approve the 2027 budget and decide whether we fit heat pumps in 40 of our older homes next year.",
  "items": [
    {
      "topic": "Welcome, apologies, and declarations of interest",
      "owner": "Chair",
      "minutes": 5
    },
    {
      "topic": "Minutes of the meeting on 21 July and matters arising",
      "owner": "Chair",
      "minutes": 10
    },
    {
      "topic": "Chief executive's report",
      "owner": "Chief executive",
      "minutes": 15
    },
    {
      "topic": "Finance report and the draft budget for 2027",
      "owner": "Finance director",
      "minutes": 20
    },
    {
      "topic": "Heat pump retrofit: the business case for 40 homes on the Westgate estate",
      "owner": "Head of assets",
      "minutes": 20
    },
    {
      "topic": "Tenant satisfaction survey results",
      "owner": "Head of housing",
      "minutes": 10
    },
    {
      "topic": "Damp and mould: progress on open cases since July",
      "owner": "Head of assets",
      "minutes": 10
    },
    {
      "topic": "Risk register review",
      "owner": "Company secretary",
      "minutes": 10
    },
    {
      "topic": "Report from the audit and risk committee",
      "owner": "Committee chair",
      "minutes": 10
    },
    {
      "topic": "Board skills review and the open trustee seat",
      "owner": "Chair",
      "minutes": 5
    },
    {
      "topic": "Any other business",
      "owner": "All trustees",
      "minutes": 5
    },
    {
      "topic": "Date of the next meeting",
      "owner": "Company secretary",
      "minutes": 5
    }
  ],
  "preparation": "Board papers went out on 13 October. Please read items 4 and 5 before the meeting, and tell the company secretary about any conflict of interest."
}

For developers

Make this file from your code or your AI tools.

Save your copy once, then send the new details with each request. Each finished file costs 1 credit.

API request
curl https://thirds.ai/v1/pdf \
  -H "Authorization: Bearer $THIRDS_API_KEY" \
  -H "Content-Type: application/json" \
  -H "Idempotency-Key: board-meeting-agenda-1" \
  -d '{"template_id":"tpl_your_copy","version":1,"data":{"business_name":"Fairholme Housing Trust","meeting":"Quarterly board meeting","date":"Tue 20 Oct 2026","start_hour":10,"start_minute":0,"where":"Boardroom, 3 Cathedral Walk, Lincoln","aim":"To approve the 2027 budget and decide whether we fit heat pumps in 40 of our older homes next year.","items":[{"topic":"Welcome, apologies, and declarations of interest","owner":"Chair","minutes":5},{"topic":"Minutes of the meeting on 21 July and matters arising","owner":"Chair","minutes":10},{"topic":"Chief executive'"'"'s report","owner":"Chief executive","minutes":15},{"topic":"Finance report and the draft budget for 2027","owner":"Finance director","minutes":20},{"topic":"Heat pump retrofit: the business case for 40 homes on the Westgate estate","owner":"Head of assets","minutes":20},{"topic":"Tenant satisfaction survey results","owner":"Head of housing","minutes":10},{"topic":"Damp and mould: progress on open cases since July","owner":"Head of assets","minutes":10},{"topic":"Risk register review","owner":"Company secretary","minutes":10},{"topic":"Report from the audit and risk committee","owner":"Committee chair","minutes":10},{"topic":"Board skills review and the open trustee seat","owner":"Chair","minutes":5},{"topic":"Any other business","owner":"All trustees","minutes":5},{"topic":"Date of the next meeting","owner":"Company secretary","minutes":5}],"preparation":"Board papers went out on 13 October. Please read items 4 and 5 before the meeting, and tell the company secretary about any conflict of interest."}}'
MCP call
{
  "jsonrpc": "2.0",
  "id": 1,
  "method": "tools/call",
  "params": {
    "name": "render",
    "arguments": {
      "output": "pdf",
      "idempotency_key": "board-meeting-agenda-1",
      "request": {
        "template_id": "tpl_your_copy",
        "version": 1,
        "data": {
          "business_name": "Fairholme Housing Trust",
          "meeting": "Quarterly board meeting",
          "date": "Tue 20 Oct 2026",
          "start_hour": 10,
          "start_minute": 0,
          "where": "Boardroom, 3 Cathedral Walk, Lincoln",
          "aim": "To approve the 2027 budget and decide whether we fit heat pumps in 40 of our older homes next year.",
          "items": [
            {
              "topic": "Welcome, apologies, and declarations of interest",
              "owner": "Chair",
              "minutes": 5
            },
            {
              "topic": "Minutes of the meeting on 21 July and matters arising",
              "owner": "Chair",
              "minutes": 10
            },
            {
              "topic": "Chief executive's report",
              "owner": "Chief executive",
              "minutes": 15
            },
            {
              "topic": "Finance report and the draft budget for 2027",
              "owner": "Finance director",
              "minutes": 20
            },
            {
              "topic": "Heat pump retrofit: the business case for 40 homes on the Westgate estate",
              "owner": "Head of assets",
              "minutes": 20
            },
            {
              "topic": "Tenant satisfaction survey results",
              "owner": "Head of housing",
              "minutes": 10
            },
            {
              "topic": "Damp and mould: progress on open cases since July",
              "owner": "Head of assets",
              "minutes": 10
            },
            {
              "topic": "Risk register review",
              "owner": "Company secretary",
              "minutes": 10
            },
            {
              "topic": "Report from the audit and risk committee",
              "owner": "Committee chair",
              "minutes": 10
            },
            {
              "topic": "Board skills review and the open trustee seat",
              "owner": "Chair",
              "minutes": 5
            },
            {
              "topic": "Any other business",
              "owner": "All trustees",
              "minutes": 5
            },
            {
              "topic": "Date of the next meeting",
              "owner": "Company secretary",
              "minutes": 5
            }
          ],
          "preparation": "Board papers went out on 13 October. Please read items 4 and 5 before the meeting, and tell the company secretary about any conflict of interest."
        }
      }
    }
  }
}

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