Project handovers

Project handover

Record what a project delivered, what's left, and who owns it next.

Use this template

Try it with your details

File types: PDF
Size: A4 PDF
Use case: Project handovers
Licence: Free to copy and use in your own templates
Source: Made by thirds.ai with the open-licence Inter and Oswald fonts, original graphic marks, and fictional sample names.

project-handover/template.html

About this design

What you can make with it.

Teams write this when a project moves to a new owner. It names the project and date, sums up the work, tables each delivered item, and lists what's still open with an owner and due date. Replace the deliverables and open items for every handover you write.

Your details

What you can change.

These are the words and numbers you swap for your own. The design stays the same.

Project nameA short text.
Client nameA short text.
Handover dateA short text.
Prepared byA short text.
SummaryA longer text with more than one line.
DeliverablesA list of items. Each item has name, location and status.
Open itemsA list of items. Each item has name, owner and due.
Support contactA short text.
Next reviewA short text.
FooterA longer text with more than one line.

{
  "project_name": "Wren & Rye brand system",
  "client_name": "Wren & Rye Bakery",
  "handover_date": "30 September 2026",
  "prepared_by": "Marlow Studio",
  "summary": "The new bakery identity is ready to use. It includes the sign-off logo, packaging artwork, and a print-ready menu board for every counter.",
  "deliverables": [
    {
      "name": "Logo and mark files, ready for print and web use",
      "location": "Shared drive / branding",
      "status": "Approved"
    },
    {
      "name": "Packaging artwork for bags, boxes, and cups",
      "location": "Shared drive / packaging",
      "status": "Ready"
    },
    {
      "name": "Menu board artwork for the counter screen",
      "location": "Shared drive / print",
      "status": "Ready"
    },
    {
      "name": "Loaf label sheets for the full bread range",
      "location": "Shared drive / labels",
      "status": "Approved"
    },
    {
      "name": "Sourdough starter guide for new bakers",
      "location": "Shared drive / handbook",
      "status": "Approved"
    },
    {
      "name": "Delivery van livery and window vinyl proofs",
      "location": "Shared drive / vehicle",
      "status": "Ready"
    }
  ],
  "open_items": [
    {
      "name": "Confirm the new pastry case pricing",
      "owner": "Iwona Kaczmarek",
      "due": "05 October 2026"
    },
    {
      "name": "Book the shopfront sign install",
      "owner": "Marlow Studio",
      "due": "12 October 2026"
    },
    {
      "name": "Print the autumn menu insert",
      "owner": "Iwona Kaczmarek",
      "due": "18 October 2026"
    },
    {
      "name": "Train the counter team on the new till screen",
      "owner": "Iwona Kaczmarek",
      "due": "20 October 2026"
    }
  ],
  "support_contact": "Priya Doshi · priya@marlowstudio.example",
  "next_review": "18 October 2026",
  "footer": "Marlow Studio · Thank you for the chance to work on your bakery. Keep this pack with your brand files."
}

For developers

Make this file from your code or your AI tools.

Save your copy once, then send the new details with each request. Each finished file costs 1 credit.

curl https://thirds.ai/v1/pdf \
  -H "Authorization: Bearer $THIRDS_API_KEY" \
  -H "Content-Type: application/json" \
  -H "Idempotency-Key: project-handover-1" \
  -d '{"template_id":"tpl_your_copy","version":1,"data":{"project_name":"Wren & Rye brand system","client_name":"Wren & Rye Bakery","handover_date":"30 September 2026","prepared_by":"Marlow Studio","summary":"The new bakery identity is ready to use. It includes the sign-off logo, packaging artwork, and a print-ready menu board for every counter.","deliverables":[{"name":"Logo and mark files, ready for print and web use","location":"Shared drive / branding","status":"Approved"},{"name":"Packaging artwork for bags, boxes, and cups","location":"Shared drive / packaging","status":"Ready"},{"name":"Menu board artwork for the counter screen","location":"Shared drive / print","status":"Ready"},{"name":"Loaf label sheets for the full bread range","location":"Shared drive / labels","status":"Approved"},{"name":"Sourdough starter guide for new bakers","location":"Shared drive / handbook","status":"Approved"},{"name":"Delivery van livery and window vinyl proofs","location":"Shared drive / vehicle","status":"Ready"}],"open_items":[{"name":"Confirm the new pastry case pricing","owner":"Iwona Kaczmarek","due":"05 October 2026"},{"name":"Book the shopfront sign install","owner":"Marlow Studio","due":"12 October 2026"},{"name":"Print the autumn menu insert","owner":"Iwona Kaczmarek","due":"18 October 2026"},{"name":"Train the counter team on the new till screen","owner":"Iwona Kaczmarek","due":"20 October 2026"}],"support_contact":"Priya Doshi · priya@marlowstudio.example","next_review":"18 October 2026","footer":"Marlow Studio · Thank you for the chance to work on your bakery. Keep this pack with your brand files."}}'

{
  "jsonrpc": "2.0",
  "id": 1,
  "method": "tools/call",
  "params": {
    "name": "render",
    "arguments": {
      "output": "pdf",
      "idempotency_key": "project-handover-1",
      "request": {
        "template_id": "tpl_your_copy",
        "version": 1,
        "data": {
          "project_name": "Wren & Rye brand system",
          "client_name": "Wren & Rye Bakery",
          "handover_date": "30 September 2026",
          "prepared_by": "Marlow Studio",
          "summary": "The new bakery identity is ready to use. It includes the sign-off logo, packaging artwork, and a print-ready menu board for every counter.",
          "deliverables": [
            {
              "name": "Logo and mark files, ready for print and web use",
              "location": "Shared drive / branding",
              "status": "Approved"
            },
            {
              "name": "Packaging artwork for bags, boxes, and cups",
              "location": "Shared drive / packaging",
              "status": "Ready"
            },
            {
              "name": "Menu board artwork for the counter screen",
              "location": "Shared drive / print",
              "status": "Ready"
            },
            {
              "name": "Loaf label sheets for the full bread range",
              "location": "Shared drive / labels",
              "status": "Approved"
            },
            {
              "name": "Sourdough starter guide for new bakers",
              "location": "Shared drive / handbook",
              "status": "Approved"
            },
            {
              "name": "Delivery van livery and window vinyl proofs",
              "location": "Shared drive / vehicle",
              "status": "Ready"
            }
          ],
          "open_items": [
            {
              "name": "Confirm the new pastry case pricing",
              "owner": "Iwona Kaczmarek",
              "due": "05 October 2026"
            },
            {
              "name": "Book the shopfront sign install",
              "owner": "Marlow Studio",
              "due": "12 October 2026"
            },
            {
              "name": "Print the autumn menu insert",
              "owner": "Iwona Kaczmarek",
              "due": "18 October 2026"
            },
            {
              "name": "Train the counter team on the new till screen",
              "owner": "Iwona Kaczmarek",
              "due": "20 October 2026"
            }
          ],
          "support_contact": "Priya Doshi · priya@marlowstudio.example",
          "next_review": "18 October 2026",
          "footer": "Marlow Studio · Thank you for the chance to work on your bakery. Keep this pack with your brand files."
        }
      }
    }
  }
}