Inventory operations

Inventory count sheet

Record a stock count with expected numbers, actual counts, and any gaps.

File types: PDF
Size: A4 PDF
Use case: Inventory operations
Licence: Free to copy and use in your own templates
Source: Made by thirds.ai with the open-licence Anton and Space Mono fonts, original graphic marks, and fictional sample names.

An inventory count sheet on white paper with a black and amber hazard-stripe rule, a tilted mustard count-sheet tag, a black stock table header, a counted-stock ledger with amber and pink variance badges, and a circular reviewed stamp. — inventory-count-sheet/template.html

About this design

What you can make with it.

Warehouse and shop teams fill this in during a stock count. Each row lists an item's code, location, expected number, and counted number, with any gap shown next to a reviewer's check. Enter fresh counts and gaps for every stock check you run.

Your details

What you can change.

These are the words and numbers you swap for your own. The design stays the same.

Business nameA short text.
LocationA short text.
Count sheetA short text.
Count dateA short text.
Counted byA short text.
ItemsA list of items. Each item has sku, product, location, expected, counted and variance.
Reviewed byA short text.
NoteA longer text with more than one line.
FooterA longer text with more than one line.

{
  "business_name": "Harbour Goods",
  "location": "Bristol · Back room",
  "count_sheet": "COUNT-2026-09-12-A",
  "count_date": "2026-09-12",
  "counted_by": "Riley Morgan",
  "items": [
    {
      "sku": "HG-NB-A5",
      "product": "A5 dot grid notebook",
      "location": "B-01",
      "expected": 120,
      "counted": 118,
      "variance": -2
    },
    {
      "sku": "HG-PN-02",
      "product": "Graphite pencil set",
      "location": "B-02",
      "expected": 86,
      "counted": 86,
      "variance": 0
    },
    {
      "sku": "HG-TP-04",
      "product": "Paper tape, cobalt",
      "location": "B-03",
      "expected": 44,
      "counted": 47,
      "variance": 3
    },
    {
      "sku": "HG-ST-01",
      "product": "Studio sticker sheet",
      "location": "B-04",
      "expected": 210,
      "counted": 210,
      "variance": 0
    },
    {
      "sku": "HG-EN-A6",
      "product": "A6 kraft envelopes",
      "location": "B-05",
      "expected": 160,
      "counted": 157,
      "variance": -3
    },
    {
      "sku": "HG-CL-03",
      "product": "Brass page clip",
      "location": "B-06",
      "expected": 72,
      "counted": 72,
      "variance": 0
    },
    {
      "sku": "HG-MK-07",
      "product": "Fine liner marker set",
      "location": "B-07",
      "expected": 58,
      "counted": 61,
      "variance": 3
    },
    {
      "sku": "HG-BX-01",
      "product": "Storage box, small",
      "location": "B-08",
      "expected": 36,
      "counted": 34,
      "variance": -2
    },
    {
      "sku": "HG-RB-02",
      "product": "Ribbon bookmark set",
      "location": "B-09",
      "expected": 64,
      "counted": 64,
      "variance": 0
    }
  ],
  "reviewed_by": "Alex Morgan",
  "note": "Check the tape and marker surplus against the open delivery before posting the count. Recount bin B-05 next cycle.",
  "footer": "Harbour Goods · 4 Anchor Yard, Bristol BS1 6XN · Stock system reference COUNT-2026-09-12-A"
}

For developers

Make this file from your code or your AI tools.

Save your copy once, then send the new details with each request. Each finished file costs 1 credit.

curl https://thirds.ai/v1/pdf \
  -H "Authorization: Bearer $THIRDS_API_KEY" \
  -H "Content-Type: application/json" \
  -H "Idempotency-Key: inventory-count-sheet-1" \
  -d '{"template_id":"tpl_your_copy","version":1,"data":{"business_name":"Harbour Goods","location":"Bristol · Back room","count_sheet":"COUNT-2026-09-12-A","count_date":"2026-09-12","counted_by":"Riley Morgan","items":[{"sku":"HG-NB-A5","product":"A5 dot grid notebook","location":"B-01","expected":120,"counted":118,"variance":-2},{"sku":"HG-PN-02","product":"Graphite pencil set","location":"B-02","expected":86,"counted":86,"variance":0},{"sku":"HG-TP-04","product":"Paper tape, cobalt","location":"B-03","expected":44,"counted":47,"variance":3},{"sku":"HG-ST-01","product":"Studio sticker sheet","location":"B-04","expected":210,"counted":210,"variance":0},{"sku":"HG-EN-A6","product":"A6 kraft envelopes","location":"B-05","expected":160,"counted":157,"variance":-3},{"sku":"HG-CL-03","product":"Brass page clip","location":"B-06","expected":72,"counted":72,"variance":0},{"sku":"HG-MK-07","product":"Fine liner marker set","location":"B-07","expected":58,"counted":61,"variance":3},{"sku":"HG-BX-01","product":"Storage box, small","location":"B-08","expected":36,"counted":34,"variance":-2},{"sku":"HG-RB-02","product":"Ribbon bookmark set","location":"B-09","expected":64,"counted":64,"variance":0}],"reviewed_by":"Alex Morgan","note":"Check the tape and marker surplus against the open delivery before posting the count. Recount bin B-05 next cycle.","footer":"Harbour Goods · 4 Anchor Yard, Bristol BS1 6XN · Stock system reference COUNT-2026-09-12-A"}}'

{
  "jsonrpc": "2.0",
  "id": 1,
  "method": "tools/call",
  "params": {
    "name": "render",
    "arguments": {
      "output": "pdf",
      "idempotency_key": "inventory-count-sheet-1",
      "request": {
        "template_id": "tpl_your_copy",
        "version": 1,
        "data": {
          "business_name": "Harbour Goods",
          "location": "Bristol · Back room",
          "count_sheet": "COUNT-2026-09-12-A",
          "count_date": "2026-09-12",
          "counted_by": "Riley Morgan",
          "items": [
            {
              "sku": "HG-NB-A5",
              "product": "A5 dot grid notebook",
              "location": "B-01",
              "expected": 120,
              "counted": 118,
              "variance": -2
            },
            {
              "sku": "HG-PN-02",
              "product": "Graphite pencil set",
              "location": "B-02",
              "expected": 86,
              "counted": 86,
              "variance": 0
            },
            {
              "sku": "HG-TP-04",
              "product": "Paper tape, cobalt",
              "location": "B-03",
              "expected": 44,
              "counted": 47,
              "variance": 3
            },
            {
              "sku": "HG-ST-01",
              "product": "Studio sticker sheet",
              "location": "B-04",
              "expected": 210,
              "counted": 210,
              "variance": 0
            },
            {
              "sku": "HG-EN-A6",
              "product": "A6 kraft envelopes",
              "location": "B-05",
              "expected": 160,
              "counted": 157,
              "variance": -3
            },
            {
              "sku": "HG-CL-03",
              "product": "Brass page clip",
              "location": "B-06",
              "expected": 72,
              "counted": 72,
              "variance": 0
            },
            {
              "sku": "HG-MK-07",
              "product": "Fine liner marker set",
              "location": "B-07",
              "expected": 58,
              "counted": 61,
              "variance": 3
            },
            {
              "sku": "HG-BX-01",
              "product": "Storage box, small",
              "location": "B-08",
              "expected": 36,
              "counted": 34,
              "variance": -2
            },
            {
              "sku": "HG-RB-02",
              "product": "Ribbon bookmark set",
              "location": "B-09",
              "expected": 64,
              "counted": 64,
              "variance": 0
            }
          ],
          "reviewed_by": "Alex Morgan",
          "note": "Check the tape and marker surplus against the open delivery before posting the count. Recount bin B-05 next cycle.",
          "footer": "Harbour Goods · 4 Anchor Yard, Bristol BS1 6XN · Stock system reference COUNT-2026-09-12-A"
        }
      }
    }
  }
}