Incident records

Incident report

Record a workplace incident with what happened, who reported it, and the next step.

File types: PDF
Size: A4 PDF
Use case: Incident records
Licence: Free to copy and use in your own templates
Source: Made by thirds.ai with the open-licence Anton and JetBrains Mono fonts, original graphic marks, and fictional sample names.

An incident report with a black background and an orange and black diagonal hazard-stripe side rail, a dark case card giving the ID and open status, an orange title, a dark reported-by strip, and a solid orange immediate-action panel. — incident-report/template.html

About this design

What you can make with it.

Teams fill this in right after something goes wrong at work. It records when and where it happened, who reported it, how serious it was, what the team did straight away, and who owns the follow-up. Write in the real facts and action for each incident you log.

Your details

What you can change.

These are the words and numbers you swap for your own. The design stays the same.

OrganisationA short text.
Incident idA short text.
Occurred onA short text.
Occurred timeA short text.
LocationA short text.
Reported byA short text.
SeverityA short text.
SummaryA longer text with more than one line.
Immediate actionA longer text with more than one line.
Follow upA longer text with more than one line.
OwnerA short text.
StatusA short text.
FooterA short text.

{
  "organisation": "Harbour Street Cafe",
  "incident_id": "INC-0264",
  "occurred_on": "2026-10-12",
  "occurred_time": "11:20",
  "location": "Leeds Dock service counter",
  "reported_by": "Sam Taylor",
  "severity": "Low",
  "summary": "A tray slipped at the service counter and one cup broke. No customer or team member needed medical help, and the floor was dry within a few minutes.",
  "immediate_action": "The area was closed off, the broken item was cleared away, and the floor was checked and dried before service resumed for customers.",
  "follow_up": "Review tray storage at the next team briefing, replace the damaged tray, and add a slip mat to the counter edge.",
  "owner": "Riley Morgan",
  "status": "Open",
  "footer": "Internal incident record for Harbour Street Cafe operations"
}

For developers

Make this file from your code or your AI tools.

Save your copy once, then send the new details with each request. Each finished file costs 1 credit.

curl https://thirds.ai/v1/pdf \
  -H "Authorization: Bearer $THIRDS_API_KEY" \
  -H "Content-Type: application/json" \
  -H "Idempotency-Key: incident-report-1" \
  -d '{"template_id":"tpl_your_copy","version":1,"data":{"organisation":"Harbour Street Cafe","incident_id":"INC-0264","occurred_on":"2026-10-12","occurred_time":"11:20","location":"Leeds Dock service counter","reported_by":"Sam Taylor","severity":"Low","summary":"A tray slipped at the service counter and one cup broke. No customer or team member needed medical help, and the floor was dry within a few minutes.","immediate_action":"The area was closed off, the broken item was cleared away, and the floor was checked and dried before service resumed for customers.","follow_up":"Review tray storage at the next team briefing, replace the damaged tray, and add a slip mat to the counter edge.","owner":"Riley Morgan","status":"Open","footer":"Internal incident record for Harbour Street Cafe operations"}}'

{
  "jsonrpc": "2.0",
  "id": 1,
  "method": "tools/call",
  "params": {
    "name": "render",
    "arguments": {
      "output": "pdf",
      "idempotency_key": "incident-report-1",
      "request": {
        "template_id": "tpl_your_copy",
        "version": 1,
        "data": {
          "organisation": "Harbour Street Cafe",
          "incident_id": "INC-0264",
          "occurred_on": "2026-10-12",
          "occurred_time": "11:20",
          "location": "Leeds Dock service counter",
          "reported_by": "Sam Taylor",
          "severity": "Low",
          "summary": "A tray slipped at the service counter and one cup broke. No customer or team member needed medical help, and the floor was dry within a few minutes.",
          "immediate_action": "The area was closed off, the broken item was cleared away, and the floor was checked and dried before service resumed for customers.",
          "follow_up": "Review tray storage at the next team briefing, replace the damaged tray, and add a slip mat to the counter edge.",
          "owner": "Riley Morgan",
          "status": "Open",
          "footer": "Internal incident record for Harbour Street Cafe operations"
        }
      }
    }
  }
}