thirds.ai
Start free
Menu

Incident report

Record a workplace incident with what happened, who reported it, and the next step.

An incident report for Weaver Street Cafe with hazard tape down the edge, a large case number, severity and status, and three numbered steps from what happened to what comes next.
Original1 of 6
Download freeEdit in the editor
File types
PDF
Size
A4 PDF
Use case
Incident records
Licence
Free to copy and use in your own templates
Source
Made by thirds.ai with the open-licence Archivo font, original graphic marks, and fictional sample names.

Put your brand on every design

Three brands

Give every client this design in their own brand.

Add a client's logo, colours, and fonts in one step, and you've got a file that looks made just for them, with no new design to build.

  • An incident report for Weaver Street Cafe with hazard tape down the edge, a large case number, severity and status, and three numbered steps from what happened to what comes next.
  • The Incident report design made for a second business, with its own details and brand.
  • The Incident report design made for a third business, with its own details and brand.

About this design

What you can make with it.

Right after something goes wrong at work, write down what happened on one page. You record the time, the place, who reported it, and how serious it was, then what you did straight away and who owns the follow-up. Start a fresh report for each incident.

Your details

What you can change.

These are the words and numbers you swap for your own. The design stays the same.

  1. OrganisationA short text.
  2. Incident idA short text.
  3. Occurred onA short text.
  4. Occurred timeA short text.
  5. LocationA short text.
  6. Reported byA short text.
  7. SeverityA short text.
  8. SummaryA longer text with more than one line.
  9. Immediate actionA longer text with more than one line.
  10. Follow upA longer text with more than one line.
  11. OwnerA short text.
  12. StatusA short text.
  13. FooterA short text.
Sample data
{
  "organisation": "Weaver Street Cafe",
  "incident_id": "INC-0264",
  "occurred_on": "2026-10-12",
  "occurred_time": "11:20",
  "location": "Leeds Dock, main service counter",
  "reported_by": "Sam Taylor, shift lead",
  "severity": "Low",
  "summary": "A loaded tray slipped from the end of the service counter during the lunch rush, and two cups broke on the floor. No customer or team member was hurt, and nobody needed first aid.",
  "immediate_action": "We closed the counter end with a warning sign, swept up the broken china, and mopped and dried the floor before we opened the counter again at 11:35.",
  "follow_up": "Fit a non-slip mat at the counter end, replace the worn tray, and go over tray loading at the Monday team briefing.",
  "owner": "Riley Morgan, site manager",
  "status": "Open",
  "footer": "Weaver Street Cafe · Health and safety record · Keep for three years"
}

For developers

Make this file from your code or your AI tools.

Save your design once, then your code or AI tool sends the details and gets the finished file back. Each one costs 1 credit.

API request
curl https://thirds.ai/v1/pdf \
  -H "Authorization: Bearer $THIRDS_API_KEY" \
  -H "Content-Type: application/json" \
  -H "Idempotency-Key: incident-report-1" \
  -d '{"template_id":"tpl_your_copy","version":1,"data":{"organisation":"Weaver Street Cafe","incident_id":"INC-0264","occurred_on":"2026-10-12","occurred_time":"11:20","location":"Leeds Dock, main service counter","reported_by":"Sam Taylor, shift lead","severity":"Low","summary":"A loaded tray slipped from the end of the service counter during the lunch rush, and two cups broke on the floor. No customer or team member was hurt, and nobody needed first aid.","immediate_action":"We closed the counter end with a warning sign, swept up the broken china, and mopped and dried the floor before we opened the counter again at 11:35.","follow_up":"Fit a non-slip mat at the counter end, replace the worn tray, and go over tray loading at the Monday team briefing.","owner":"Riley Morgan, site manager","status":"Open","footer":"Weaver Street Cafe · Health and safety record · Keep for three years"}}'
MCP call
{
  "jsonrpc": "2.0",
  "id": 1,
  "method": "tools/call",
  "params": {
    "name": "render",
    "arguments": {
      "output": "pdf",
      "idempotency_key": "incident-report-1",
      "request": {
        "template_id": "tpl_your_copy",
        "version": 1,
        "data": {
          "organisation": "Weaver Street Cafe",
          "incident_id": "INC-0264",
          "occurred_on": "2026-10-12",
          "occurred_time": "11:20",
          "location": "Leeds Dock, main service counter",
          "reported_by": "Sam Taylor, shift lead",
          "severity": "Low",
          "summary": "A loaded tray slipped from the end of the service counter during the lunch rush, and two cups broke on the floor. No customer or team member was hurt, and nobody needed first aid.",
          "immediate_action": "We closed the counter end with a warning sign, swept up the broken china, and mopped and dried the floor before we opened the counter again at 11:35.",
          "follow_up": "Fit a non-slip mat at the counter end, replace the worn tray, and go over tray loading at the Monday team briefing.",
          "owner": "Riley Morgan, site manager",
          "status": "Open",
          "footer": "Weaver Street Cafe · Health and safety record · Keep for three years"
        }
      }
    }
  }
}

More like this

A one-page campaign report for Garland and Finch with a tinted portrait, the headline result of plus 31 percent in large type, and the next step.
Campaign results report
A monthly report for Harrow and Vale Architecture with September revenue as a large number on a deep green band, two key figures, and notes on what went well and what comes next.
Monthly report
A quarterly business scorecard with an A minus grade on a hanging ribbon, a summary, a table of measures against their targets, and next steps.
Business scorecard

Edit this template

Open it in the editor, put your brand on it, and keep it with your own templates. Your first 50 credits each month are free.

Use this template
Try it with your details